Maltby Town Council is open and transparent about the way it manages it’s finances. The Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations set out the responsibilities of all local councils in respect of their accounting and auditing procedures but the day to day operations are carried out with guidance from it’s own Standing Orders and Financial Regulations which can be found in the Council’s Policies and Procedures page. The Council’s finances (receipts and payments) are monitored on a day to day basis by the Responsible Financial Officer during the course of the financial year. The RFO is responsible for maintaining the financial records and preparing the annual accounts in accordance with the statutory provisions.

Audits & Accounts Section

Annual Governance and Accountability Return

The Council produces an annual governance statement and accounting statements which are subject to a review by the external auditor appointed under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and National Audit Office’s Code of Audit Practice. The ‘Annual Return’ includes the findings of the Internal Auditor, together with Governance Statements and Financial Statements. This Annual Return is then submitted to an independent ‘external’ auditor’ for examination.

The Council has a duty to publish the unaudited Annual Governance Statement and Accounting Statements once they have been approved by Council. As part of this process, the Council must make arrangements for a set period in which interested persons can inspect the Council’s accounts and related documents.

If you are a registered local government elector (i.e. you appear on the electoral register for the area covered by the Council) you can also ask questions about the accounts and object to them. Interested parties have the right to inspect and make copies of the accounting records for the financial year to which the audit relates to including all books, deeds, contracts, bills, vouchers, reciepts and other documents relating to those records. By the 30th September each year the

Council must publish a final copy of the audited Annual Return, once this is received back from the External Auditor after they have completed their examination.

Budget and Precept

The Precept is the element of your Council Tax that is paid to Maltby Town Council. Every year, the Town Council draws up budgets and calculates how much money it needs for the next Financial Year.

These are then submitted to Rotherham Metropolitan Borough Council who collect the precept from the residents of Maltby on behalf of the Maltby Town Council.

Internal Audit

Local councils are required to appoint an independent and competent internal auditor to review regularly systems of financial control and other controls over the activities of the council to ensure that they are adequate, effective, and in line with current regulations. Internal audit is a key component of the system of internal control. The Internal Auditor is independent of the operations (financial control/management) of the Council and competent in the understanding of the law as applicable to Local Councils, of simple accounting and basic PAYE and VAT requirements.

The internal auditor appointed by Maltby Town Council is required to produce a written report and complete the internal audit section within the Annual Governance and Accountability Return (AGAR). The report produced by the internal auditor may contain recommendations in order to strengthen the internal control environment in which case the Council has a duty to ensure that they address the recommendations.

System of Internal Control

The system of internal control is designed to manage risk to a reasonable level rather than to eliminate all risk of failure to achieve policies, aims and objectives; it can therefore only provide reasonable and not absolute assurance of effectiveness. Controls will include the checking of routine financial procedures; the examination of financial comparisons; the recording of assets and liabilities; the identification of risk and to evaluate the likelihood of those risks being realised and the impact should they be realised, and to manage them efficiently, effectively and economically.

Maltby Town Council appoints 3 members to form an ‘internal controls working group’ that is tasked to ensure that the internal control checks are carried out least once a year.

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Risk Assessment

This document identifies the key risks facing the Council, identifies the level of risk and evaluates the management and control of the risk. Council’s are required to carry this out at least on an annual basis or as required when the level of risks change.

Published DateDocument TitleDownload
Thu 1st Dec, 20222023-24 Corporate Risk Assessment Register1 Download

Payments over £500.00

In accordance with the Data Transparency Code, Maltby Town Council is required to publish accounting information on a quarterly or annual basis in accordance with the code. For each individual financial year, you can find published information for all items of expenditure exceeding £500.00.

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CIL Monitoring Reports

In accordance with the Regulation 121B Monitoring Report Maltby Town Council publishes their CIL monitoring report on a yearly basis. This includes how much money Maltby Town Council has received in CIL funding.

Published DateDocument TitleDownload
Mon 11th Dec, 2023CIL Monitoring Report 20231 Download